IT Supplier & Dealer Support Coordinator


IT Supplier & Dealer Support Coordinator

Salary – up to £28,000 + Company Success Scheme + Excellent Benefits Package

Working hours – Monday to Friday 08:45 to 17:00


This is predominantly an administration role overseeing the day to day purchasing of IT related goods, software or services for the IT function from existing approved suppliers. Responsible for ensuring we maintain buying and deployment service levels to the dealers and wider business. Maintains the departments online ‘shopping portal’ for business ensuring pricing and models of devices are up to date and relevant.  Ensure any equipment is procured following Scania’s purchasing guidance and internal sign off levels.  Support IT management with supplier ‘paperwork’ and onboarding.  General administration duties including raising purchase order numbers and invoices to independent dealers.

Essential Duties and Job Responsibilities

  • Monitor product availability and the most competitive price for IT goods and services supplied by approved IT suppliers
  • Work with Scania Purchasing team to ensure IT is aligned to the company procurement processes
  • Nurture relationships with approved suppliers to help maintain the best ongoing pricing and delivery times
  • Report activity levels including IT purchases, stock levels and lead times
  • Raise Purchase orders as required for approved equipment purchases from suppliers
  • Process orders within internal service levels
  • Arrange timely dispatch of approved software or hardware purchases to regional sites
  • Raise invoices to independent dealers or journaling to internal customers
  • Maintenance of accurate online catalogue/shop in the Service Desk system
  • Maintain accurate records of new equipment in stock
  • Liaise with dealer staff to manage delivery expectations/timings
  • Work with Scania finance following accounting procedures within the scope of the role
  • Ensure that all PO’s raised are sent to the correct management level for approval and chase any outstanding approvals
  • Look continually for areas of service improvements and ensuring management are aware of any identified
  • Any other administration duties within the scope of the role

Knowledge, Skills and Abilities

  • Ability to negotiate and network
  • Financial and contractual awareness
  • Good written and verbal communication
  • Excellent organisational, time management and administrative skills
  • Excellent interpersonal skills
  • Proven ability to work under pressure and problem solve
  • Self- motivated and assertive
  • Flexible and adaptable to change

Education and/or Experience

  • Experience with Scania invoicing and administration systems is preferable
  • Ability to prepare weekly, monthly procurement reports
  • Excel skills for reporting

Working for Scania is not just about the job. It’s about you too, and this is where the company goes the extra mile, and provides an industry leading employment package.

Excellent benefits package including Pension Scheme, Complementary Life Insurance, Financial Incentive Schemes, discounts on major retail outlets including groceries. For a full breakdown of benefits; please visit our website and follow the careers link.

At Scania we invest considerably in staff development and training and you can expect to receive comprehensive training to provide opportunities for career progression not only in the UK but throughout our Global organisation.

Scania is dedicated to delivering exceptional products and services to our customers and the successful candidate will reflect our core values; Customer First, Respect for the Individual, Elimination of Waste, Determination, Team Spirit and Integrity in all we do.

If you feel you have the skills and expertise for this challenging role then please apply today.

Scania (Great Britain) Ltd is an equal opportunities employer.

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